Ddd secretary

Company Name:
State of Arizona
DDD SECRETARY
Division of Developmental Disabilities
11526 W. Bell Rd., Surprise, AZ
Openings: 1
This announcement is open until a sufficient number of resumes are received.
This position performs secretarial duties for one or more individuals; types a variety of forms, letters, memos and reports; answers phone calls, greets visitors, and provides information related to the Division's services and routes as appropriate; makes photocopies and distributes correspondence; assists in mass mailing and assembles packets for distribution; sorts and distributes incoming/outgoing mail, maintains office files; orders and maintains office supplies; and performs other job related duties. Prepare a variety of forms including travel claims and personnel forms.
To learn more about the Division of Developmental Disabilities (DDD), click here.
KNOWLEDGE, SKILLS AND ABILITIES (KSA'S):
KNOWLEDGE of: maintenance of filing systems, office and secretarial procedures, grammar sentence construction and punctuation; appropriate techniques in screening calls and visitors and Microsoft Office (Excel, Word, PowerPoint, Outlook, etc.).
SKILL in: accomplishing detailed work with speed and accuracy, dealing with professional and the general public with tact and diplomacy, prioritizing heavy work load, using a computer type, written and oral communication, including composition of correspondence, operation of a variety of office equipment including, computers, fax machines, copiers, postal machines, etc.
ABILITY to: transcribe dictated material; follow written and verbal instructions; set up and type complex reports; collect and organize data; screen and route incoming correspondence and requests; use office machines; tactfully handle physically and/or mentally challenged visitors; respond to phone calls and visitors.
All newly hired employees are subject to the E-Verify Employment Verification Program.
Comprehensive benefits package includes 12 days sick leave, 13 days' vacation, 10 holidays per year, health & dental insurance, retirement plan, life & long-term disability. Optional benefits for short-term disability, deferred compensation & supplemental life insurance are available.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting the Human Resources Administration at . Requests should be made as early as possible to allow time to arrange the accommodation. AZ State Gov't is an AA/EOE/ADA Reasonable Accommodation Employer.
DES/DDD
Post Date: 09/19/2014
Close Date: 09/24/2014
Category: ADMINISTRATIVE SUPPORT
Grade: 11
Location: SURPRISE
Salary: 0.00-21,647.00

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